Document costs are estimated to represent anywhere from "1 to 10% of company revenue". Increased compliance, security, productivity, and hard copy requirements all contribute to this exponentially growing business expense. DCS will help identify, manage, and control these costs with customized offerings designed to improve your overall business process.

• Employee Productivity: Address the aggregate productivity costs of searching, copying, printing, faxing, filing, and distributing documents. Simultaneous and remote employee search capabilities provide instant access as electronic documents are a simple "mouse click" away. Different fax issues are all handled from the desktop. Filing is reduced as documents are scanned into your network with automated routing and workflow processes. Distribution of documents by employees is reduced as existing electronic files are emailed as needed.
• Audit and Compliance, HIPAA, Sarbanes-Oakley: Compliance and security concerns continue to escalate in complexity and cost. Minimize this burgeoning cost with automated and managed document retention and disposal programs. Prevent unauthorized document access/editing with detailed audit trails, reporting, and version control applications.
• Cost Containment: Contain overhead costs by increasing customer service utilization rates. Continue to grow your business without the additional hiring, training, and compatibility issues associated with bringing on new personnel. Alleviate the duplication of printing/copying hardware devices and the associated toner, paper, repair, and downtime costs as more documents are converted and utilized in electronic formats.
• Office Space: The proliferation of paperwork within your office is "choking" the flow of information and dominating the space needed to manage, control, and grow your business efficiently. Reducing documents and file cabinets clears up work space and creates an improved office environment. Free up more square footage for business expansion and other growth requirements.
• Disaster Relief and Back-up Capabilities: Seamlessly incorporated programs address the concerns of potentially damaged, stolen, or destroyed files (fire, sprinkler, and flood). Back-up and secure paper documentation to facilitate and expedite the renewal of critical business operations.
• Customer Growth and Retention: Enhance overall office efficiency and customer confidence. What is the impact on employee attitudes when documents are found quickly and efficiently? What is the subsequent impact on the customer? Maximize your employees time in front of your customers; strengthening the foundation of customer confidence, customer loyalty, and ultimately grow your business.

With most companies, the I.T. utilization rate is running "thin" at best. Target dates for major initiatives are often delayed as the daily strain and demand of ongoing business processes continue to sidetrack this valued resource. Best case is peripheral devices are "back-burnered", causing frustration and lower productivity among end-users; or, worst case, they divert invaluable I.T. personnel from strategically critical company initiatives.

DCS helps companies address these inefficiencies with outsourced printer service and support requirements, allowing I.T. to get "back to the basics" of infrastructure, server, and desktop implementations

• I.T. Resource Investment: Protect your strategic I.T. investment with our total print outsource capability.
• Reduced Document Output Costs: Eliminate hardware duplication and hard copies, and improve print routing efficiencies with "right sized" device deployment programs.
• True "Total Cost of Operation": Utilize DCS single source capability to identify, manage, and ultimately control actual document costs.
• Complete Print/Copy/Fax/Scan Capability: Consolidate all preventative maintenance, service, supply, and hardware requirements.
• Hardware Refresh Programs: Upgrade your hardware fleet with a managed operational expense printer refresh program.
• Department Bill-Back Capability: Single cost per page billing with departmental billing detail.
• Time and Material Print Management: Preventative maintenance, service, and supply programs.